We've analyzed the top 8 Fitness Studio Software platforms for scheduling. We analyzed more than 120 real user reviews from Capterra, Trustpilot, Product Hunt, and G2 for each software platform to come up with the ten best tools and offer you insights into their strengths and weaknesses.
Best Scheduling Software for Fitness Studios
More Fitness Scheduling Software
1.🥇 Fitune - Best software for your fitness studio
Price: Free to $219/month
Free website creator: Yes
Free client app: Yes
User score: 4.9 ⭐️⭐️⭐️⭐️⭐️
Fitune: Easy Scheduling and Client Management
Fitune is built for fitness studios and trainers who want to simplify bookings and reduce repetitive admin work.
The platform lets clients book classes, private sessions, and events online without back-and-forth messaging. You can manage schedules, set recurring classes, and allow flexible rescheduling in just a few clicks.
Automated reminders and notifications help reduce no-shows while keeping clients engaged.
Free Website, App, and Business Growth Tools
What sets Fitune apart is that it gives every studio a free customizable website and a free client app, without extra setup or development costs.
Clients can book, pay, and access services directly from these platforms, creating a smooth and professional experience. Beyond scheduling,
Fitune also supports video on demand, online courses, memberships, and payment automation.
This makes it easy to grow both in-person and online services.
What fitness studio owners say about Fitune
User reviews note a great customer service, how its easy to use, and a great all-in-one solution for their fitness studios.
"Simple and effective. Everything you need for online bookings and events. Easy to use. Works for both, clients and owners."
"Hands down the best client portal for classes, appointments, video storage etc! The web app is just what was needed for clients to book on their own!"
Some users mention they'd like to see more features but they're still satisfied with the software
Good functions and service. All the functions are very good, the service is good and they answer your questions. I only give it 4 stars because I come from another platform where there were functions that I liked that have not been implemented in Fitune but nothing relevant that I can't adapt to. As long as my clients don't struggle, everything is perfect.
2. FitBudd
Price: $79 to $149/month
Free website creator: No
Free client app: No
User score: 4.6 ⭐️⭐️⭐️⭐️
Branded App and Client Engagement
FitBudd is designed for fitness professionals and studios that want to strengthen their brand while managing client interactions.
The platform provides a customizable app where businesses can apply their own branding, colors, and logos, creating a professional look for members.
Features include workout libraries, nutrition plans, recipe sharing, push notifications, and progress tracking, all accessible from a single interface.
Beyond individual coaching, FitBudd supports group chats, video calls, and broadcast messaging.
For larger operations, plans with custom pricing offer tools like leaderboards, challenges, multi-location access, and in-app announcements.
Scheduling and Business Tools
Fitbudd provides scheduling features through add-ons or higher-tier plans.
These include class bookings, appointment management, hybrid scheduling, and QR-based check-ins. Studios can also integrate with tools like Mindbody, Mailchimp, and Zapier for expanded functionality.
From a business perspective, FitBudd offers analytics dashboards, client migration support, direct payment options, and the ability to monetize video-on-demand content.
Pricing starts at $79 per month for 20 clients, with higher plans tailored for studios, influencers, and multi-location gyms.
This makes it a scalable option for studios that want a balance between client management, branded technology, and scheduling support.
What fitness studio owners say about Fitbudd
It's been super helpful as a trainer and for all my clients! It's easy to use and communicate with my clients inside the app. - Sarah
I like the ease with which you can get started and the flexibility of the plans. - Diana
Overall I would recommend FitBudd to literally every fitness professional looking to work with clients remotely - Fred
The video calls are pretty bad, ive switched to just taking them on google meet because they're so buggy. - Ben
3. Classfit
Price: $30 to $100/month
Free website creator: No
Free client app: No
User score: 4.8 ⭐️⭐️⭐️⭐
ClassFit, fitness studio scheduling software
ClassFit is a scheduling software designed to help fitness studios manage classes, appointments, and client bookings with ease.
It allows studio owners to create unlimited classes, set up memberships, accept payments, and automate client communication.
ClassFit is a strong option for fitness studios looking for flexible scheduling software with video-on-demand, mobile apps, and team management features.
While ClassFit provides essential booking and membership tools, it lacks advanced marketing automation, a fully branded custom app, and deeper integrations with external platforms like email marketing and CRM tools.
What users say about ClassFit
Users appreciate ClassFit’s unlimited booking options, mobile accessibility, and client management features. However, some mention the pricing structure and the lack of advanced marketing tools as potential drawbacks.
All aspects, very easy to implement, very intuitive, great on line help as well as great Customer Service support with questions we had.
Easy to use as an organiser and a customer. I am able to edit classes even when they are live. Very quick to set up.
I am not notified when someone books a class. When I manually add a client they are nnot included in class notifications. The app feequently crashes.
4. Appointy
Price: Free to $79/month
Free website creator: No
Free client app: No
User score: 4.6 ⭐️⭐️⭐️⭐
Appointy, affordable appointment software
Appointy is a scheduling software that helps fitness studios streamline class bookings, manage appointments, and automate client communication.
It allows studio owners to create recurring classes, accept payments, send automated reminders, and track attendance.
Appointy might be a good choice for fitness studios looking for an easy-to-use scheduling system with built-in client management and payment processing.
However, Appointy lacks key features for full fitness studio management. It doesn’t offer a branded app, advanced membership management, or video-on-demand capabilities. Marketing automation and deep integrations with CRM tools are also limited.
If you're looking for a tool to save time in management tasks and grow your fitness studio, Appointy might fall short.
What fitness studio owners say about Appointy
Users like Appointy’s simple interface, automated scheduling, and payment integration. However, some reviews mention limitations in customization, occasional glitches, and a learning curve for setting up advanced features.
"Super easy to use and the free online set up assistance is superb."
"It's easy to use and had a very clean User Interface and User Experience."
"It lacks more thorough integrations with CRM or marketing tools"
5. TrueCoach
Price: $26 to $136/month
Free website creator: No
Free client app: No
User score: 4.8 ⭐️⭐️⭐️⭐
TrueCoach, personal trainer software
TrueCoach is a scheduling and client management software designed primarily for personal trainers and fitness coaches. It offers workout programming, progress tracking, and client messaging, making it a useful tool for fitness professionals who provide individualized training plans.
With TrueCoach, trainers can assign workouts, track client performance, and integrate videos for exercise demonstrations. The platform also includes automated reminders, payment processing, and nutrition tracking, helping trainers manage multiple clients more efficiently.
While TrueCoach is great for one-on-one coaching, it may not be the best fit for fitness studios that rely on group class scheduling. It lacks advanced group booking features, waitlists, and branded client apps, which are essential for larger studios. Additionally, its pricing can be high compared to more general fitness studio scheduling software.
For personal trainers looking for a comprehensive client management system, TrueCoach is a strong option, but studio owners may need a more versatile platform with better group scheduling capabilities.
What fitness studio owners say about TrueCoach
Users like TrueCoach's ease of use and integration with MyFitnessPal. Users also mention a lack of flexibility for one-time payments and lack of scheduling system as its biggest drawbacks.
UI is beautiful and easy to navigate. Easy for clients to setup their account.
TrueCoach is extremely user friendly, both for me and my clients.
No contracts, no checking people into time slots in the gym, no scheduling system.
6. Mindbody
Price: Undisclosed + App add-on
Free website creator: No
Free client app: No
User score: 4.0 ⭐️⭐️⭐️⭐
Mindbody, comprehensive but expensive and complex
Mindbody is a well-known scheduling software designed for fitness studios, gyms, and wellness businesses.
It offers a robust set of features, including class scheduling, appointment booking, automated payments, and marketing tools.
One of Mindbody’s standout features is its marketplace, which helps studios attract new clients searching for fitness classes in their area. The platform also supports branded apps for an additional cost.
However, Mindbody’s complexity and pricing can be drawbacks for smaller studios. The platform has a steep learning curve, and some users report that the system can feel overwhelming due to its many features. Additionally, Mindbody’s pricing is on the higher side, making it less budget-friendly for new or small fitness businesses.
For large chains of fitness studios looking for a robust scheduling solution and the time for training their staff on how tu use it, Mindbody is a solid choice, but smaller studios may prefer a simpler and more cost-effective alternative.
What fitness studio owners say of Mindbody
Mindbody reviews are polarizing, with most of them being either 5 or 1 star. Users highlight their marketplace and flexibility but disparrage their customer service and mention bugs and complexity.
It has some good app options and a nice integrated marketing suite.
The customer service is TERRIBLE, the subscription is VERY expensive.
Constant price increases and upcharging for features.
7. SimplyBook
Price: Free to $53/month
Free website creator: Yes
Free client app: No
User score: 4.3 ⭐️⭐️⭐️⭐
SimplyBook, simple scheduling software
SimplyBook.me is an online scheduling software designed to help fitness studios, gyms, personal trainers, and sports coaches manage their bookings and client appointments. It provides a customizable booking website or a widget that can be integrated into an existing site, allowing clients to schedule sessions with ease.
It also supports custom branding on its higher price tiers, allowing businesses to align their booking system with their studio’s colors and logo. It also provides a system for fitness studios to sell on-demand video content.
The platform ensures mobile accessibility through a mobile-friendly interface and dedicated apps, making it easy for clients to book and manage appointments on the go. Automated notifications via email or SMS help reduce no-shows by reminding clients of upcoming sessions.
While SimplyBook.me offers a robust scheduling system, it does have some drawbacks. The setup process can be complex, requiring time and effort to configure settings, integrate payment systems, and customize features.
Many advanced functionalities, such as marketing tools and custom branding, rely on paid add-ons, which can increase costs over time.
What fitness studio owners say about SimplyBook
Users mention ocasional bugs on their app and limited booking functions but the overall satisfaction is good.
Been using SimplyBook for over a year and the interface is really bootleg and sketchy, non-intuitive.
SimplyBook.me has been really good for me. I'm not tech savy, but ive found my way around this quite easily.
It’s fine if you have a small business with a handful of bookings a week. But when it gets busier and the complexity slightly increases - this subpar system simply doesn’t cope.
8. WellnessLiving
Price: $69 to $349/month
Free website creator: No
Free client app: No
User score: 4.4 ⭐️⭐️⭐️⭐
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WellnessLiving, robust scheduling system at a premium
WellnessLiving is a feature-rich scheduling software designed for fitness studios, wellness centers, and personal trainers. It offers a range of tools to help manage class bookings, memberships, payments, and client engagement.
One of its standout features is its built-in marketing automation, which includes email and SMS campaigns, loyalty rewards, and review management to help studios retain clients and grow their business.
The software also provides a branded mobile app option, allowing clients to book classes, manage memberships, and receive notifications conveniently from their phones. While they offer a generic app with no additional cost, its reviews are very negative and their branded version costs an additional $209/month
While it offers a comprehensive set of features, the platform can feel overwhelming for new users due to its complex interface and extensive customization options.
Some users have also reported issues with customer support response times and occasional system glitches.
Finally, the pricing can be too expensive for most studios. Including website development, branded app and the booking system you could be spending over $1,000 just to launch.
WellnessLiving is a solid option for large gym or fitness studio chains with enough budget and time to train their staff.
What fitness studio owners say of WellnessLiving
Users highlight the help received when learning how to use the system and the customer service but they mention the high cost and learning curve.
Sometimes it is too much program and can be confusing to navigate.
The software is clear and simple and the customer service is through.
The customer service is outstanding and always provides the support we need.
Concluding the Top Fitness Software for Scheduling
Different platforms cater to different business needs.
Some, like Fitune, offer an all-in-one solution with scheduling, automated payments, and a free client app, making them well-suited for fitness studios looking for a streamlined experience. Others, such as Acuity and SimplyBook, provide solid scheduling tools but may lack advanced fitness-specific features like waitlists or built-in marketing automation.
Meanwhile, platforms like Mindbody and WellnessLiving offer robust functionality but come at a higher price point, which may be more suitable for larger studios with bigger budgets.
Ultimately, the best fitness studio scheduling software depends on your specific business requirements.
Whether you prioritize affordability, ease of use, or advanced management tools, there is a platform that fits your needs. By considering factors such as pricing, client management features, and user experience, fitness studio owners can choose the right software to simplify operations and enhance their client experience.
Stop wasting hours on repetitive tasks! Book a free demo to learn how to make your fitness studio management easier
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