We checked over 500 real user reviews from Capterra and Trustpilot, compared features, and pricing to bring you the best scheduling software for personal trainers.
Choosing the right scheduling software can make a huge difference for personal trainers looking to make their day to day operations simple, eliminate missed payments, and improve client satisfaction.
In this article, we compare the five best scheduling software options, highlighting each platform’s strengths and weaknesses to help you make an informed choice.
Best Personal Trainer Scheduling Software
- 🥇 Fitune - Free website and client app included
- Simply Book
- Setmore
More Personal Trainer Scheduling Software
1. 🥇 Fitune - Best Personal Trainer Scheduling Software
Price: Free to $249/month
Free website creator: Yes
Free client app: Yes
Ideal for personal trainers: Yes
User reviews: 4.8 ⭐️⭐️⭐️⭐️⭐️
Simple Appointment Scheduling
Fitune’s scheduling tools make managing appointments much easier for personal trainers. Just upload your schedule and clients can book by themselves through your website. This eliminates the back-and-forth messaging saving you hours. It also empowers clients to control their schedules, making them feel more committed and satisfied with your services.
No More Payment Delays
Fitune automates payment collection, so you never have to chase down payments again. Clients pay in advance with their card through your website or app. Now your sessions are covered before they start. You won’t have to remind clients to pay anymore.
Fees for No-Shows and Late Cancellations
To protect your income, you can charge a no-show or late cancellation fee when clients miss their appointments. This feature helps trainers avoid lost revenue and encourages clients to be consistent with their bookings. Foster accountability and commitment within your clients.
Built-In Live Streaming for Online Sessions
Fitune supports live streaming for trainers who offer virtual sessions, making it easy to run online classes or consultations. The platform automatically sends the streaming link to clients, so you don’t have to manage logistics. You can focus on delivering a great session, knowing your clients have easy access.
Free Client App to Increase Sales
Fitune includes a free app that allows clients to view your schedule, book appointments, and manage memberships straight from their phones. The app sends automated reminders, confirmations, and even welcome messages—all fully customizable. Clients stay informed and engaged, and you save time on manual communication.
Build your custom webiste in minutes
2. Simply Book
Price: Free to $49/month
Free website creator: No
Free client app: No
Ideal for personal trainers: For basic functionality
User reviews: 4.6 ⭐️⭐⭐️⭐️
Basic Online Bookings and Payments
SimplyBook offers convenient online booking and payment options, allowing clients to schedule sessions and make payments seamlessly. These features streamline booking and payments, reducing the need for manual tracking and follow-ups, making it a functional choice for personal trainers looking to simplify scheduling.
Limited Income-Boosting Tools
While SimplyBook covers basic functionality, it lacks options for creating courses, offering video on demand, or managing memberships with auto-renewal, all of which could help trainers boost income. Without these advanced tools, trainers may find it challenging to grow their business and engage clients beyond one-on-one sessions, particularly if they aim to expand offerings.
Tier-Based Limits and Feature Restrictions
SimplyBook’s pricing structure includes limits on bookings and features that increase with each tier. For example, essential tools like recurring payments for memberships are only available in the highest plan, which can feel restrictive as trainers grow.
Personal trainers looking for a flexible, growth-oriented platform may find that these limitations make SimplyBook less suited to their long-term needs.
3. Setmore
Price: Depends on the number of users
Free website creator: No
Free client app: No
Ideal for personal trainers: No
User reviews: 4.6 ⭐️⭐️⭐️⭐️
Easy-to-Use Online Booking and Payment Setup
Setmore simplifies the booking process by allowing trainers to move appointments online through a dedicated booking page, where clients can schedule their own sessions. The platform also enables online payments, so clients can pay conveniently before or after their sessions. This straightforward approach makes it easy for personal trainers to manage their schedules and payments without the hassle of manual tracking or invoicing.
Limited Tools for Client Engagement and Growth
While Setmore offers some useful features, like recurring appointments and client reviews, it lacks key options for personal trainers seeking to build deeper client connections and increase income. Essential tools such as recurring membership subscriptions, class packages, and promotional emails are unavailable. This limits trainers’ ability to foster commitment and loyalty among clients or offer packages that encourage long-term engagement, making Setmore a simpler solution best suited for basic scheduling needs.
Flexible Pricing, but Costs May Rise with Growth
Setmore’s unique pricing structure charges based on the number of features, which can make it affordable for smaller setups. However, as a trainer’s client base grows, the costs can rise unpredictably. The platform’s unbranded app also lacks a fully personalized experience, which may not fully meet the needs of a personal training business looking to expand. While useful for straightforward booking management, Setmore may be limiting for trainers who aim to scale their business.
4. Appointy
Price: Free to $89/month
Free website creator: No
Free client app: No
Ideal for personal trainers: No
User reviews: 4.6 ⭐️⭐️⭐️⭐️
Basic Scheduling with Limited Free Plan
Appointy provides a straightforward way for personal trainers to schedule classes and appointments. The platform includes a free plan to help new trainers get started; however, the number of appointments allowed is limited, which may not be sufficient for busier personal trainers. Additionally, the free plan lacks online payment options, which means that as trainers’ client bases expand, many will need to upgrade to a paid plan to meet their business needs.
Limited Business Management Features
While Appointy includes some basic management tools, it lacks comprehensive features for running an entire personal training business. For instance, it does not offer analytics to help track performance and finances, making it harder for trainers to monitor growth or identify areas for improvement. Appointy also lacks no-show fees and the ability to send promotional emails, which could help trainers boost income and foster client loyalty.
A General Use Platform with Key Limitations for Trainers
Although Appointy’s tools work well for general appointment scheduling, it may not be the best fit for personal trainers aiming to grow and expand their business. The lack of specialized tools like membership management, promotional features, and performance tracking could limit its usefulness as trainers seek more ways to engage clients and streamline business operations.
5. Goldie
Price: Free to $39/month
Free website creator: No
Free client app: No
Ideal for personal trainers: No
User reviews: 4.7 ⭐️⭐️⭐️⭐️
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Basic Appointment Scheduling with a Limited Free Plan
Goldie provides a simple appointment scheduling system that includes a free plan, though it's limited to 20 appointments per month. For personal trainers with even a small client base, this cap means most will need to upgrade to a paid plan early on. The platform offers an online booking page, but options to customize it with features like your logo or preferred colors are only available in higher-tier plans.
Restricted Payment Processing and Limited Business Growth Tools
The free version of Goldie does not support online payments, so trainers looking to streamline their payment process will need to opt for a paid plan. Although Goldie includes some financial reporting, it lacks essential features like marketing emails, which can be crucial for growing a business and maintaining client engagement. Without tools to handle communications and promotions, trainers may find it challenging to connect consistently with clients.
A Basic System Missing Key Protections for Trainers
Goldie serves as a straightforward scheduling platform but falls short as a complete management solution. It lacks features to protect trainer income, such as no-show and late cancellation fees, which can be valuable for ensuring financial stability. Additionally, Goldie does not support online meetings, making it more suited for in-person sessions rather than virtual training. For trainers seeking a comprehensive tool to help run and expand their business, Goldie may feel too basic.
Conclusions for the 5 best personal trainer scheduling software
Among the five options, Fitune stands out as the only comprehensive management system that offers a fully functional website and a free client app.
It provides a wide range of tools tailored specifically for personal trainers, from automated payment processing to customizable appointment scheduling and live-streaming capabilities.
With Fitune, you have everything you need to grow your business, boost client satisfaction, and save time—all in one place.
Ready to try Fitune? Start now for free or book a demo to learn how to grow your fitness business.
