When running a Pilates studio—whether you offer Pilates reformer, mat Pilates, or even barre-inspired Pilates—choosing the right scheduling software can make a world of difference.
The right software helps manage bookings, classes, and appointments while streamlining your operations and enhancing the client experience. With so many options available, finding the best fit for your studio can feel overwhelming.
In this article, we’ve ranked the top five Pilates scheduling software options, evaluating everything from pricing to features. Whether you're looking to scale your business, manage multiple instructors, or just get started, there's a solution here for you.
Best Pilates Scheduling Software
- 🥇 Fitune - Free website and client app included
- WellnessLiving
- Rezerv
1. 🥇 Fitune - Best pilates scheduling software
Price: Free to $199/month
Free website creator: Yes
Free client app: Yes
Ideal for your Pilates Studio: Yes
Fitune is an excellent choice for Pilates studios looking to streamline their scheduling process and save time. Automating your class and appointment bookings is crucial in today’s fast-paced environment, allowing you to focus more on delivering exceptional Pilates sessions and less on managing administrative tasks.
With Fitune, you can effortlessly manage group classes, private sessions, and even workshops, all from one platform, ensuring that your business runs smoothly without the hassle of manual scheduling. A spot selectors allows clients to choose their favorite reformer machine or mat for their classes, increasing their comfort and satisfaction.
Manage your schedule with ease
One of Fitune’s standout features is its free client app, which makes the scheduling process even easier for both you and your clients.
With the app, clients can view class availability, book their sessions, reschedule or cancel when needed—all from their mobile devices.
This not only enhances the overall client experience but also minimizes late cancellations and no-shows by sending reminders, ensuring your classes stay full and your time is well-utilized.
Boost your sales with your own custom app
Beyond scheduling, Fitune also offers valuable tools like a free website creator and support for online services such as video on demand and live streaming.
These additional features empower your Pilates studio to grow its digital presence, engage clients more effectively, and generate additional revenue through online classes.
Fitune's website builder
By providing a comprehensive solution that covers all your studio’s needs, Fitune ensures that your Pilates business can scale seamlessly while delivering a top-notch client experience. Wheter you're starting out with virtual mat classes or manage a large reformer studio Fitune has a plan to cover all your business' needs.
2. WellnessLiving
Price: $99 to $349/month
Free website creator: No
Free client app: Yes but is has very poor reviews
Ideal for your Pilates Studio: For large multi-location chains
WellnessLiving is a robust management platform tailored to meet the needs of Pilates studios, offering a wide range of tools for scheduling, client management, and marketing automation. It stands out for its comprehensive features, which include booking, payment processing, and customer engagement options.
WellnessLiving also supports multi-location studios, making it ideal for larger operations with multiple branches. However, its pricing structure makes it less accessible for smaller studios or those just starting out.
One of the main drawbacks of WellnessLiving is that many essential features are locked behind add-ons, which significantly increases costs. For example, if you want to offer live streaming for online Pilates classes, you’ll need to pay extra.
Similarly, while WellnessLiving provides a client app, it’s received poor user reviews, and developing a custom branded app incurs additional costs. This creates a barrier for studios looking to offer a seamless, branded experience for their clients without incurring substantial extra fees.
While WellnessLiving offers a solid suite of tools for Pilates studios, its high pricing and reliance on costly add-ons make it best suited for larger, multi-location businesses that can absorb these costs.
For smaller studios, or those looking for a more budget-friendly option, there are more affordable alternatives that provide similar functionality, like Fitune, without the need for extra expenses.
3. Rezerv
Price: $19 to $130/month
Free website creator: No
Free client app: No
Ideal for your Pilates Studio: For small businesses with very limited budgets
Rezerv is one of the few Pilates scheduling software solutions that, like Fitune, includes website-building capabilities—a crucial feature for studios looking to establish a strong online presence.
Offering various pricing tiers, Rezerv allows you to create customer websites using standard and advanced templates, depending on your subscription level. This can help Pilates studios attract new clients and provide essential scheduling functions in one place.
However, while Rezerv provides this important feature, its lower-tier plans come with significant limitations that may hinder your growth early on.
The starter plan only allows you to schedule one type of class or appointment at a time, limiting your flexibility if your Pilates studio offers multiple class types.
Additionally, scheduling for courses and events is capped at one per month in the starter package, which could become restrictive if you plan to offer workshops, special events, or multi-session courses.
As you expand, these limitations push you toward higher-priced plans, such as the Team plan where you gain access to more advanced scheduling and management tools.
While Rezerv can work for smaller studios, the price escalates quickly as you add features, especially if you manage multiple locations or need to schedule overlapping classes and events.
Functions like online classes, staff management, and detailed reporting only become available with more expensive plans.
4. StudioBookings
Price: $25 to $115/month
Free website creator: No
Free client app: Yes
Ideal for your Pilates Studio: For part-time instructors
StudioBookings is a scheduling platform designed primarily for smaller studios and instructors, offering basic management tools at an appealingly low price point.
One of the unique aspects of StudioBookings is that it charges based on the number of instructors rather than per location, making it a viable option for instructors just starting out or working part-time.
Its pricing makes it accessible to newer Pilates instructors, but for those looking to scale their business, the software may lack some of the necessary features to help a studio thrive.
While StudioBookings includes useful features like online scheduling, waiting lists, class statistics, and a free app for both iOS and Android, it lacks important tools that are essential for more comprehensive studio management. For example, there is no built-in support for event management, limiting your ability to organize workshops or larger community events. Additionally, the platform doesn’t offer any options for live streaming online classes or providing video-on-demand services, which are increasingly important for studios wanting to expand their reach and offer flexible options for clients.
Beyond that, StudioBookings also falls short in areas like marketing tools, analytics, and website creation. While it does provide basic membership management and scheduling reports, you won’t have access to advanced marketing automation, which is crucial for growing your studio’s client base.
The absence of website creation tools means you'll need to rely on external platforms to establish an online presence. For studio owners who are aiming to provide a full-service experience, StudioBookings may not offer the advanced features needed to truly thrive in today’s competitive fitness industry.
5. Wellyx
Price: $149 to $249/month
Free website creator: No
Free client app: No
Ideal for your Pilates Studio: For small businesses with very limited budgets
Wellyx offers a range of features tailored to fitness and wellness businesses, but its pricing structure makes it less accessible for studios that are just starting out. The base plan is notably higher than many other Pilates scheduling software options.
For businesses that need more advanced tools like marketing features and video-on-demand services, the pricing jumps even higher.
These high costs can be prohibitive for smaller studios or new businesses that are trying to keep expenses low while establishing themselves.
In addition to the steep pricing, Wellyx locks essential features like video-on-demand and marketing tools behind these more expensive tiers. This means if your studio wants to offer online classes or market to potential clients through automated campaigns, you'll have to upgrade to a higher plan.
The lack of such important functions in the lower tiers can slow down your growth or force you to pay more early on in your business journey.
While Wellyx provides useful features for membership management, scheduling, and customer loyalty programs, it lacks several crucial tools that Pilates studios might need.
There is no support for course creation, events management, or hosting online classes, limiting its usefulness for studios looking to expand their offerings. For studios aiming to provide a comprehensive range of services, the limitations and higher costs of Wellyx make it less competitive compared to more affordable, feature-rich options like Fitune.
Ready to try Fitune? Start now for free or book a demo to learn how to grow your fitness business.
