Choosing the right billing software for your fitness center can be the difference between a smoothly running business and endless hours spent managing payments, memberships, and schedules.
In this article, we compare five popular fitness center billing software options. From hidden costs to missing features, we’ll explore where each platform shines and where they fall short.
Best Fitness Center Billing Software
- 🥇 Fitune - Free website and client app included
- Motionsoft
- Gymdesk
More Fitness Center Billing Software
1. 🥇 Fitune - Best Fitness Center Billing Software
Price: Free to $249/month
Free website creator: Yes
Free client app: Yes
Ideal for your Fitness Center: Yes
Automate Your Memberships & Payments:
- Say goodbye to tracking overdue fees—Fitune automates memberships, payments, and renewals for you.
- Let your clients purchase memberships and class packages directly from your fully customizable app.
- With automated renewals, you’ll enjoy steady revenue all year long without lifting a finger.
- Your clients can book and manage their own appointments, giving you back hours of your time.
Save hours automating payments and bookings
Simplify Your Day-to-Day Operations:
- Easily assign trainers to classes and allocate rooms with just a few clicks.
- Give your clients the freedom to pick their favorite spots or let Fitune handle it automatically.
- Keep your classes full and running smoothly with fewer no-shows and cancellations.
- Fitune’s built-in analytics and automated tools let you focus on what you do best—growing your business.
Manage your entire business from a single simple interface
Build Your Brand and Attract More Clients:
- Launch your online presence effortlessly with Fitune’s free, no-code website builder—no developers needed!
- Create a professional brand that brings more clients to your business, all while staying hands-off.
- Your intuitive app and website make it easy for clients to book, buy, and come back for more.
Fitune streamlines your fitness center’s operations by automating memberships, payments, and renewals, giving you more time to focus on growing your business. With a customizable app and no-code website builder, clients can easily book, buy packages, and manage their own appointments—ensuring steady revenue and seamless customer experiences.
Fitune’s user-friendly platform simplifies class scheduling, trainer assignments, and room management, helping you keep classes running smoothly.
Its intuitive tools not only boost client engagement but also build your brand’s online presence effortlessly. For a hassle-free, all-in-one solution, Fitune is the ultimate choice to manage and grow your fitness center.
Build your own website in minutes to drive sales
Increase engagement and bookings with your free client app
2. Motionsoft
Price: Undisclosed
Free website creator: Yes
Free client app: Yes
Ideal for your Fitness Center: No
Lacking features to guarantee business growth
- No Website Creator: Unlike Fitune, Motionsoft does not offer a built-in website builder, meaning you'll need to invest in external development to create your online presence.
- No Client App: Without a dedicated client-facing app, clients cannot easily book classes or manage memberships on the go, limiting engagement and sales opportunities compared to Fitune’s seamless app experience.
- Limited Transparency: Motionsoft's website provides little information on the specific functionality of its features, making it difficult to assess if it meets your needs without extensive research or a demo.
- Hidden Pricing: The lack of upfront pricing makes it harder to budget effectively, as you must schedule a demo just to learn the cost—adding friction to your decision-making process.
- Poor user reviews: Users report bugs and poor customer service leading to an extremely low 3.3 user score on Capterra.
Solid backend functions:
- Comprehensive Backend Tools: Motionsoft offers solid tools for managing billing, member data, payments, and even lockers—ideal for larger facilities with complex needs.
- Designed for Specialized Roles: The platform caters to various roles like CFOs, billing managers, and general managers, providing specific features to streamline back-office operations.
- Business Intelligence & Analytics: Offers tools to help CFOs and analysts make data-driven decisions, although Fitune provides similar insights with easier-to-use dashboards.
- Support for Point-of-Sale (POS) and Membership Management: While POS and member management tools are included, Fitune combines these with marketing features and a client-friendly interface that drives engagement and revenue growth more effectively.
Overall, while Motionsoft delivers some powerful management tools, it lacks the user-friendly, all-in-one approach of Fitune. Without a website builder, client app, or transparent pricing, Motionsoft can feel more cumbersome for businesses — especially those looking to streamline operations and boost client engagement from day one.
3. Gymdesk
Price: $75 to $200/month
Free website creator: No
Free client app: No
Ideal for your Fitness Center: For backend management only
Solid backend management with a scaling price that might hinder newer businesses growth
- Client Limits in Pricing Plans: Gymdesk limits the number of active clients based on the plan you choose, meaning costs will rise as your business grows — making it less suitable for studios focusing on early growth.
- App and Website Builder Locked Behind Paywalls: While Gymdesk offers a mobile app and website builder, these are only available with paid plans, unlike Fitune, which includes them for free.
- Lacks Additional Monetization Features: Gymdesk does not provide tools for event management or appointment scheduling, limiting opportunities to diversify revenue streams.
- Higher Costs for Scaling: As your member base expands, you'll need to upgrade to more expensive plans, which can become a burden for growing fitness businesses trying to control costs.
Solid backend and lead generation tools
- Solid Backend Features: Gymdesk provides essential management tools such as memberships, attendance tracking, POS, and payment processing.
- Lead Generation and Marketing Tools: Gymdesk includes basic marketing tools for generating leads and nurturing potential clients.
- Facility Access Management: It offers remote access control for gyms, which can be helpful for facilities with restricted access needs.
- Detailed Reporting: Gymdesk provides actionable data through its reporting tools.
While Gymdesk provides essential backend management tools, its limitations around client caps, lack of monetization features, and paywalled offerings make it a more costly and less flexible option for growing businesses.
4. eFit
Price: Undisclosed
Free website creator: No
Free client app: No
Ideal for your Fitness Center: No
Limited functionality with an undisclosed price
- Basic Management Tools with Gaps in Key Features: While eFit provides essential tools like online booking and member check-ins, it lacks advanced offerings such as event management and online classes—limiting opportunities to diversify revenue streams.
- No Website or Client App Provided: Unlike Fitune, eFit does not offer a website builder or client-facing app, making it harder to attract new customers and increase bookings. Apps are essential for staying top-of-mind with clients and boosting engagement and sales.
- Point of Sale System for Retail-Focused Businesses: eFit’s POS system is useful if your business relies heavily on retail sales, but it doesn’t provide broader monetization features beyond product sales.
- Price Transparency Issues: eFit’s pricing is undisclosed, which can create mistrust—especially since the platform’s feature set is limited compared to other solutions that openly share their costs.
Solid member check-in system
- Automated Member Check-In: eFit offers convenient check-in functionality, making it a good fit if access control is your top priority.
- Membership and Billing Tools: The platform simplifies contract management with paperless e-signatures and automated billing.
- Solid Reporting Tools: eFit provides real-time business reports to help monitor performance.
- 24/7 Gym Access Integration: eFit integrates with access control systems to support 24-hour access, which is helpful but not a standout feature if your primary goal is growth and member engagement.
While eFit covers the basics of gym management and offers helpful tools like automated check-ins and retail POS, it lacks key growth-driving features such as a client app, website builder, and event management.
5. GymMaster
Price: $129 to $249/month
Free website creator: No
Free client app: No
Ideal for your Fitness Center: If your priority is access control
24/7 access control at a cost
- Solid access control system: GymMaster offers 24/7 access control, which is ideal if managing facility access is your primary focus. However, this feature significantly increases your monthly fee, making it less appealing for studios focused on growth or cost-efficiency.
- App for Clients but No Website Builder: GymMaster provides a client app to help with bookings and member engagement, but the absence of a website builder means you’ll either miss out on a strong online presence or need to create one yourself—adding to your costs and workload.
- Automated Class Booking with Limited Scheduling Options: While it offers automated booking for classes, it lacks appointment management, limiting flexibility for businesses that need to offer private sessions or 1-on-1 services.
- Higher Costs as Your Business Grows: Pricing can escalate quickly, especially as you add more access control features or require other essential tools, which may not be ideal for businesses just starting out.
Limited growth tools
- Access Control Integration: GymMaster's 24/7 access solution is beneficial for gyms needing around-the-clock operation.
- Member App for Engagement: While the client app helps streamline member interactions it lacks the flexibility of a website for desktop users and won’t help you get new clients through a strong online presence.
- Automated Payments and Billing: GymMaster simplifies billing with automated payment processing.
- Good Backend Features but Limited Growth Tools: GymMaster offers solid administrative tools but lacks advanced monetization options like event management and video on demand, useful features for scaling your business.
GymMaster works well for facilities that prioritize 24/7 access control, but it lacks many of the growth-enabling features that Fitune offers, such as a built-in website builder, appointments management, and event tools. For businesses aiming to streamline operations and expand without hidden costs, Fitune provides a more well-rounded and scalable solution.
Conclusions for the 5 best fitness center billing software
When it comes to managing memberships, payments, and bookings, Fitune clearly leads the pack by offering a free website creator, a client app, and automated tools that reduce your workload and ensure steady revenue.
While other platforms like Motionsoft, Gymdesk, eFit, and GymMaster provide solid backend tools, they often lack critical features like transparent pricing, website builders, or event management—making them less ideal for businesses looking to streamline operations and grow efficiently.
Fitune’s ability to combine automation with easy-to-use tools makes it the ultimate solution for fitness center owners who want to focus on growth without sacrificing time on repetitive tasks.
With Fitune, you not only simplify your day-to-day operations, but you also get the tools to build a strong brand presence and boost client engagement—offering unmatched value in the competitive landscape of fitness center management.
Ready to try Fitune? Start now for free or book a demo to learn how to grow your fitness business.
